For any organization to survive, shit needs to get done. More specifically, the right tasks need to get done at the right time (with some flexibility of course). Figuring out how to manage tasks in a thoughtful and robust way is not an easy thing to do. In fact, there is a whole industry dedicated to creating task management applications. Each has its own pros and cons but one stands out as being more powerful and customizable than all the others: Notion. In this post, we’ll explain how we at Oasis have used Notion to effectively manage the work that gets done.
<aside> ✨ Glossary of Terms Notion → app that provides an “all-in-one workspace” for your organization. Oasis → cohort-based mentorship organization at Northeastern aimed at helping students create their first software project
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At Oasis we have three main categories for tasks:
These are projects that take anywhere from two weeks to the whole semester to accomplish
e.g. Start the Oasis blog, Get official club recognition
These tasks are ones that often come up during meetings as quick action items and can be completed in a relatively short amount of time
e.g. Clean up the Oasis email inbox, book a room for an event
This is the category of tasks that need to be completed each semester at approximately the same time relative to when the program starts
e.g. Marketing for welcome day, mentor recruitment
We have built our Notion to handle each of these three “task categories” which we’ll dive into below.